Revenue cycle billing is the crucial factor that keeps the financial health of a medical organization up and running. Healthcare organizations invest millions of dollars in forming a good team of billing professionals and revenue cycle leaders. While they create a massive supporting pillar for healthcare organizations, data analytics balances the real issues that the RCM industry faces. Investing in scientific data management and analytics tools has become as important as hiring a group of experts. It is why more than 33% of the healthcare organizations in the USA have gone completely digital with their RCM workflow.

Data analytics provide deep insights into the organization’s daily business with predicted trends and functions of the future. The management can make better-informed decisions with the help of these tools. It is why data science has acquired such an essential role in the healthcare financial domain. This article will take you through the various steps of data collection in an RCM process and how you can reap the benefits with the help of the proper analytical tools. Read on to know more.

Steps of Data Collection in Revenue Cycle Billing

Revenue cycle billing is a comprehensive process with several steps involved, and there are specific professionals assigned for each step. Here we have differentiated the three significant areas where the billing team collects the data from the patient and processes it further.

Patient Registration Process:

Healthcare organizations collect 40% of the critical data during the patient registration process before the service is rendered, making it one of the most vital steps of the revenue cycle billing. The billing team usually asks for the following details during this period:

  • Name of the patient
  • Address and contact details of the patient
  • Insurance information for multiple health plan providers, if any
  • Details of the clinical procedure that a physician referred to
  • Any documents of medical necessity that the provider has forwarded

The billing team uses this primary data to proceed with some of the crucial processes of RCM. The details are used to verify the insurance information, apply for pre-authorization with the insurance company, and estimate a fair price for the services to be rendered. They also prove to be beneficial to plan financial counseling for the patient if they need any. Any error in data management during this stage could result in claim denials in the future.

Medical Service

The billing team proceeds further with the charge capture process during the service. They take all necessary equipment and procedural cost into account and register the corresponding codes to the patient’s history. Since the code capture is vital for preparing the final bill, the data management process needs to be accurate and updated. The method also mentions the details about what portion of the bill is out-of-pocket and which part will be paid by the insurance company.

Patient Discharge Process

The medical bill is final at this stage of patient discharge, but there are still a lot of data that needs to be checked for a clean claim to be processed. Experts say that the revenue cycle billing team should be aware of the Discharged-Not-Final-Billed (DNFB), which lists services that have not been billed. The data management tools need to have a smooth working functionality to differentiate any errors that might have skewed the final bill for the patient. Any data mismatch during this process could lead to claim denials and disrupt the cash flow for the hospital.

How does Data Management help in the process?

  • Superior data management tools help validate the collected data during the revenue cycle billing process. The devices run the data through their system, scrub them for any minor errors, and cross-check the collected information with the current data from the insurance company.
  • They are capable of combining loads of data from the Scheduling Database and Master Patient Index (MPI) so that you do not face any trouble with duplication of claims. Their agility and smooth functionality reduce the time consumed by the teams and increase efficiency.
  • The charge capture process includes several procedures and needs close attention to detail to get it correct. That could become difficult for the billing team in a hospital catering to hundreds of patients in a single day. Data analytics tools help to keep your charge integrity intact by running them for any errors and intimidating you with the same.
  • The data analytics performs the most during the claim processing period. They run the claims by comparing them with the historical data to give you accurate trends for collection management, days in Accounts Receivables, denials management, and payer analysis.

Data Analytics Techniques

While you can customize your data reports according to your needs, data analytics follows three basic techniques to give you different perspectives. All three are incredibly beneficial in helping the management stay ahead of the curve.

  • Descriptive analytics takes into account the historical financial data of the organization and compares the same with the current best practices of the revenue cycle billing industry. The results are helpful in documenting any revenue leakage that might have occurred due to insurance issues, the external market, or the internal operational workflows.
  • Predictive analytics, as per its name, ‘predicts’ any future trends in the revenue flow of the organization. The tools use Machine Learning powered systems to mine the correct data and model it according to the needs of the customizations. The trends can help the management tweak the current revenue cycle billing process for the right optimization.
  • Prescriptive analytics helps the organization build a road map for the future. The data models show each course of action and its possible outcome for the company. The suggestions are usually based on the payer-provider collaboration in the past to predict how you can optimize your operational costs and maximize your margins.

Data analytics is a growing industry with evolved tools coming up with each passing day. Make sure you include the data management procedures in your upcoming workflow digitization journey to get the best returns on investment.

We hope this article helped you understand the importance of data management in healthcare and how analytics can help you optimize the revenue cycle billing. Please connect with us in the comment section below in case of any queries. Subscribe to our blog for regular articles on the medical billing industry. Follow us on Facebook, Instagram, Twitter, and LinkedIn for more.